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Privacy Policy

(Note: The following text is translated from the Japanese, and is for reference only, not legally binding.)

The Canon Institute for Global Studies (the “CIGS”) fully recognizes the importance of personal information provided by clients of the CIGS (the “Clients”) and the protection of such personal information as one of its social responsibilities to be fulfilled. Therefore, the CIGS makes its utmost efforts to ensure that the Clients’ personal information is appropriately protected so that the Clients’ privacy right is fully respected.

Acknowledging the importance of protection of personal information as mentioned above, the CIGS declares the following privacy policy:

1. Compliance with Laws and Regulations

CIGS complies with the laws and regulations pertaining to the protection of personal information in Japan as well as rules and guidelines provided by the Japanese government.

2. Collection of Personal Information and Purposes of Use of Personal Information

When the CIGS collects the Clients’ personal information, it informs the Clients of purposes for which the CIGS will use the Clients’ personal information; provided, that the purposes of use of the Clients’ personal information may not be informed if such purposes are obvious from the circumstances where the personal information is delivered (such as through an exchange of business cards).

CIGS uses the Clients’ personal information not only for the purposes that are informed to the Clients at the time of collection of their personal information but also for the following purposes:
 ●To provide the Clients with information on symposiums, seminars, conferences or any other events organized by the CIGS;
 ●To deliver the Clients mail magazines, e-mail information or any other publications prepared by the CIGS; and
 ●To provide the Clients with any other information or to make any contact with the Clients.

CIGS ensures that the Clients’ personal information will not be used for any other purposes than those mentioned above.

3. Administration of Personal Information

CIGS appropriately deals with the Clients’ personal information taking necessary measures to prevent any unauthorized access to the Clients’ personal information, or theft, loss, destruction, falsification or divulgence of such personal information or to preclude any similar incidents from happening. It will take immediate remedial actions if any of such incidents occurs.

4. Transfer of Ownership of Personal Information

Unless specifically required by the laws or regulations, the CIGS never transfers the ownership of the Clients’ personal information to any third party without the consent of an individual Client.

5. Provision of Personal Information to Third Parties

In order to accomplish the purposes of use of the Clients’ personal information, the CIGS is entitled to deliver, provide or entrust the Clients’ personal information to the third party, with which the CIGS concludes a proper confidentiality contact to protect the personal information.

6. Disclosure and Correction of Personal Information, Suspension of Use of Personal Information and Other Requests

A Client may at any time requests the CIGS to disclose the Client his/her personal information held by the CIGS, to make correction(s) or addition(s) to such personal information, to delete a part of his/her personal information, to suspend use of his/her personal information by the CIGS or to eliminate his/her personal information entirely from the CIGS’ database. CIGS will respond swiftly to such Client’s request after confirming the identity of the Client so requesting.

7. Continuous Efforts to Improve the Compliance System

The CIGS will continuously review and improve its policy, structure, internal rules, and other systems for protection of the Clients’ personal information responding to any changes in its activities and in the statutory, social and IT environments.

May 2012
Toshihiko Fukui
President
The Canon Institute for Global Studies


[Note]
If you have any queries about this Privacy Policy or if you would like to be disclosed your personal information held by the CIGS, to make any changes in your personal information, to suspend use of your personal information by the CIGS or to eliminate your personal information entirely from the CIGS’ database please contact the following administrative division:

General Affairs Division
The Canon Institute for Global Studies
11F, Shin-Marunouchi Bldg.
5-1, Marunouchi 1-chome,
Chiyoda-ku, Tokyo 100-6511 Japan
(Tel) +81-3-6213-0550

[Supplement]
This Policy was originally adopted in December 2008, and is amended to the current version in May 2012.